The association's handling of your personal data
In accordance with the responsibility of the M3 User Association (hereinafter "MAF"), we respect your privacy and ensure that your data is treated with the necessary confidentiality and respect. This policy is directed at you with whom MAF has a relationship through our business or you as a representative of such an organization; participants at events/conferences; website visitors; or otherwise have contact with MAF.
According to the new General Data Protection Regulation, GDPR, which entered into force on May 25, 2018, we have made changes to comply with the regulations.
Below you can read about how we process your personal data.
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WHO IS RESPONSIBLE FOR PERSONAL DATA?
M3 User Association, Org. no: 822003-8395, Von Holtens Väg 18, 443 32 Lerum, Sweden is the personal data controller for such processing as described in this information text.
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WHO To contact IF YOU HAVE QUESTIONS?
If you have questions about how MAF processes your personal data, you are welcome to contact us at info@movexm3.se.
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PROTECTION AGENT
MAF has not appointed a data protection officer as the assessment made in accordance with the GDPR's regulations and the Swedish Data Protection Authority's (hereinafter "IMY") guidance is that MAF is not covered by the requirement for a data protection officer. MAF is also not covered by the group of organizations that IMY recommends appointing data protection officers even if they do not have to.
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HOW LONG DO WE SAVE YOUR PERSONAL DATA
MAF saves your personal data as long as it is justified based on the context. This can be, for example, when: we have contact with you via e-mail, where you participate in an event/conference, when we provide information at your request, information in cookies or due to a legal obligation.
The personal data that is relevant for us to be able to fulfill the agreement about your membership/partnership is saved for at least as long as you are a member/partner. The storage period depends, among other things, on requirements in legislation and our need to protect member/partner interests.
We may contact you after you withdraw as a member/partner in order to better understand the underlying reasons for member/partner withdrawals, and to investigate the possibility of possibly seeing you again as a member/partner.
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TO WHICH COUNTRIES DO WE TRANSFER YOUR PERSONAL DATA?
MAF only processes your personal data within the EU/EEA.
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RIGHT TO COMPLAINT TO THE SUPERVISORY AUTHORITY
If you are not satisfied with how we process your personal data, you have the right to submit a complaint to IMY, which is the Swedish supervisory authority. You also have the right to turn to the supervisory authority in the country where you live or work.
For members
How do I register in the MAF membership register?
- At www.movexm3.se, click "Registrera dig i MAF" in the upper right corner. Fill in the form and then approve the handling of your information in order to send your request for registration.Alternatively, you can contact us at MAF, info@movexm3.se and we will assist you with this task since the headings are in Swedish.
- Within minutes, your information will be registered under your company and login details will be sent to the e-mail address you entered.
How do I check my existing information?
- Log in to www.movexm3.se with your e-mail address and personal password
- Under "Medlemsdatabas" in the menu, select "Mina uppgifter". You will receive your information and then review, update them and indicate interest areas regarding the association's mailing. Alternatively, you can contact us at MAF info@movexm3.se and we will assist you with this task since the headings are in Swedish.
What personal data are in our records?
- Name
- Company
- Workplace Address
- Position
- Workplace e-mail address
- Mobile phone number
Other Personal Data processed by MAF
• Pictures and videos from events and or conferences
What are the data used for?
- Invitations to activities via e-mail, eg. webinars and theme days
- Participant lists and speakers lists for each activity (name and company)
- E-mail for evaluation of activities
- Distribution of the member magazine, Working Together Magazine
- The annual conference of the association
- Invitation
- Telemarketing
- List of participants
- Name badge for the conference
- E-mail for evaluation - Pictures and or video for the purpose of informing about MAF's activities on LinkedIn or another website
Who can handle my data in the member register?
- MAF's staff
- You yourself as a member
- Main contact person at your company
Who can take part of my information in the member register?
- All registered members in order to create contact and networking with other members
We never leave membership details to:
- Suppliers
- We will not sell your information to third parties
How do I delete my information?
- Log in to www.movexm3.se with your e-mail address and personal password. Under "Medlemsdatabasen" in the menu, select "Mina uppgifter". You will get your details and delete your registration by clicking the "Ta bort person" button.
- Alternatively, you can contact us at MAF info@movexm3.se and we will assist you with this task since the headings are in Swedish
Confirmation of deletion will be sent to you by email
What information remains after you have requested removal?
- Accounting documents and invoices for activities which, according to the Accounting Act, are stored for 7 years
PHOTOS AND VIDEOS FROM EVENTS/CONFERENCES
MAF also documents its events and/or conferences with pictures and films.
The purpose of this documentation is that MAF wants to be able to inform about its activities. MAF's interest in publishing images to inform about its activities is considered, after careful consideration, to outweigh the interest of the people in the images in protecting their personal data. The legal basis for MAF's publication is balance of interests.
You as a visitor/participant at events and/or conferences will, in addition to this information text, be informed that your personal data, i.e. the images/films, may be used to inform about MAF's activities on LinkedIn or another website. If you wish to object to this, you can contact info@movexm3.se. If your right to personal privacy is considered to outweigh MAF's interest, personal data processing will cease.
For partners
How do I register in the MAF membership register?
- At www.movexm3.se, click "Registrera dig i MAF" in the upper right corner. Fill in the form and then approve the handling of your information in order to send your request for registration.Alternatively, you can contact us at MAF, info@movexm3.se and we will assist you with this task since the headings are in Swedish.
- Within minutes, your information will be registered under your company and login details will be sent to the e-mail address you entered.
How do I check my existing information?
- Log in to www.movexm3.se with your e-mail address and personal password
- Under "Partnerdatabas" in the menu, select "Mina uppgifter". You will receive your information and then review, update them and indicate interest areas regarding the association's mailing. Alternatively, you can contact us at MAF info@movexm3.se and we will assist you with this task since the headings are in Swedish.
What personal data are in our records?
- Name
- Company
- Workplace Address
- Position
- Workplace e-mail address
- Mobile phone number
Other Personal Data processed by MAF
• Pictures and videos from events and or conferences
What are the data used for?
- Invitations to activities via e-mail, eg. webinars and theme days
- Participant lists and speakers lists for each activity (name and company)
- E-mail for evaluation of activities
- Distribution of the member magazine, Working Together Magazine
- The annual conference of the association
- Invitation
- Telemarketing
- List of participants
- Name badge for the conference
- E-mail for evaluation - Pictures and or video for the purpose of informing about MAF's activities on LinkedIn or another website
Who can handle my data in the member register?
- MAF's staff
- You yourself as a partner
- Main contact person at your company
Who can take part of my information in the member register?
- All registered members and partners in order to create contact and networking with other members.
N.B. As a partner you have no acess to the Memberdatabase.
We never leave membership details to:
- We will not sell your information to third parties
How do I delete my information?
- Log in to www.movexm3.se with your e-mail address and personal password. Under "Partnerdatabas" in the menu, select "Mina uppgifter". You will get your details and delete your registration by clicking the "Ta bort person" button.
- Alternatively, you can contact us at MAF info@movexm3.se and we will assist you with this task since the headings are in Swedish
Confirmation of deletion will be sent to you by email
What information remains after you have requested removal?
- Accounting documents and invoices for activities which, according to the Accounting Act, are stored for 7 years
PHOTOS AND VIDEOS FROM EVENTS/CONFERENCES
MAF also documents its events and/or conferences with pictures and films.
The purpose of this documentation is that MAF wants to be able to inform about its activities. MAF's interest in publishing images to inform about its activities is considered, after careful consideration, to outweigh the interest of the people in the images in protecting their personal data. The legal basis for MAF's publication is balance of interests.
You as a visitor/participant at events and/or conferences will, in addition to this information text, be informed that your personal data, i.e. the images/films, may be used to inform about MAF's activities on LinkedIn or another website. If you wish to object to this, you can contact info@movexm3.se. If your right to personal privacy is considered to outweigh MAF's interest, personal data processing will cease.